How do I create a template?

Select Add/Edit Supplier Invoice Templates found under the Data Entry tab in Accounts Payable. The system will assume that it’s the first template being created, and will default to new. Future templates will require a click on the “new” button (or File then New). Enter a template name, and then select a supplier. Use “100” as a basis to distribute monies against pre-defined g/l accounts, i.e. 30 16204.1 60 16204.2 10 16203.3 The purpose of the distribution is to create the calculation used by the system to distribute the total amount of the respective invoice. Once the template is created, go to Add/Edit Supplier Invoices and click on Load a Template (located on the toolbar – picture of a yellow cross with a window to the right of it). Select the template name and enter the amount of the respective invoice. Enhanced will use the “distribution” created in the template to distribute the total of the invoice to the various g/l account numbers. The template can be used as often as desired. Note: a/p templates don’t appear on the Operating Statement until they are posted.

Wyoming Fund Accounting | Enhanced Business Systems

Fund accounting is the fundamental financial management system used by governments and non-profit organizations. To understand its importance, it is helpful to contrast it with standard corporate accounting. While a private corporation’s primary goal is generating a profit—and its accounting system is built to measure that “bottom line”—a government’s primary goal is accountability.

Governments exist to provide services to citizens using public resources. Fund accounting is the structural framework that ensures those resources are legally, ethically, and strictly used for their intended purposes.

The Mechanics of Fund Accounting

Instead of pooling all of a state’s money into one giant bank account, Wyoming fund accounting splits the money into multiple, independent “buckets” or funds. Each fund operates as a self-balancing set of accounts with its own assets, liabilities, revenues, and expenditures.

These funds generally fall into three broad categories:

Governmental Funds: These track the core, day-to-day services of the government. This includes the General Fund (used for unrestricted resources that pay for things like state police and administration) and Special Revenue Funds (where money is legally restricted to a specific purpose, such as a gasoline tax that can only be used for highway repair).
Proprietary Funds: These are used for government operations that function essentially like private businesses, where users are charged for a service. A state-run water utility or a state lottery would fall under this category.
Fiduciary Funds: These are accounts where the government is holding money in trust for someone else. The most common example is a state employee pension fund. The state manages the money, but it belongs to the employees.

Why Fund Accounting is Crucial for Wyoming

Fund accounting is universally important for governments, but it is uniquely vital for a state like Wyoming due to its distinct economic landscape and tax structure.

Managing Revenue Volatility Wyoming is one of the few U.S. states with no state income tax. Instead, the state relies heavily on the energy sector, specifically severance taxes and federal mineral royalties derived from the extraction of coal, oil, and natural gas.

Commodity markets are notoriously volatile, creating dramatic “boom and bust” cycles in state revenue. Fund accounting is the tool Wyoming uses to survive these cycles. During a boom, excess revenue isn’t just dumped into the General Fund to artificially inflate the operating budget. Instead, fund accounting mechanisms route those windfalls into specific savings and investment funds, most notably the Legislative Stabilization Reserve Account (LSRA), commonly known as the “rainy day fund.”

Protecting Generational Wealth Wyoming utilizes a sophisticated permanent fund structure, the crown jewel of which is the Permanent Wyoming Mineral Trust Fund (PWMTF). Established by a constitutional amendment, the PWMTF receives a dedicated portion of severance taxes.

The strict rules of fund accounting ensure that the principal of the PWMTF remains entirely untouchable. Only the investment income generated by the fund can be transferred out to the General Fund to help pay for state services. Without the rigid, legally binding barriers created by fund accounting, future legislatures might be tempted to raid the principal during lean years. Fund accounting guarantees that the wealth extracted from Wyoming’s finite natural resources today will continue to generate financial dividends for generations of future citizens.

Federal Grant Compliance Like all states, Wyoming receives hundreds of millions of dollars in federal funding for specific programs, ranging from rural healthcare to wildlife conservation and highway construction. The federal government attaches strict, unyielding strings to these dollars. By utilizing specialized, separate funds, Wyoming creates an ironclad audit trail. The state can definitively prove to federal regulators and auditors that every single federal dollar was segregated, tracked, and spent exactly as mandated by federal law, protecting the state from financial penalties.

Ultimately, fund accounting provides the transparency required for public trust. It allows Wyoming’s citizens, lawmakers, and financial watchdogs to track the complex flow of mineral wealth and tax dollars, ensuring fiscal responsibility in both times of abundance and times of scarcity.